this guide will equip you with the knowledge and resources to prepare a grant budget and write a grant that wins funding. pro tip: you can use instrumentl to easily identify the area of funding for a grant by looking under the “fields of work” section. a funder should be able to draw a line between your grant budget and its narrative, aligning the two to get a thorough understanding of the project. matching funds and in-kind contributions indicate a broader community of support for your project and increase the perceived value of your grant request.
this helps funders understand how you plan to assess the project’s progress and impact, which is a critical aspect of grant reporting. a detailed budget is just what it sounds like, a budget that outlines the detailed costs of your project. writing a grant proposal budget is where you will prove to your grantmaker that you have a strong grasp of your intended use of funds. discover the transformative impact of shifting from deficit-based to asset-based language in your nonprofit communication and grant proposals.
budget for grant proposal overview
we’ll cover: a grant budget is a detailed financial plan that outlines the estimated expenses of your proposed project or program for which you’re seeking funding. the nih central resource for grants and funding information, a leader in grant funding, further emphasizes the importance of properly estimating your budget: even if you have the perfect idea for a new project, you will still lose out on funding if your grant budget isn’t feasible and in line with the funder’s priorities. we’ll show an operating budget, a project budget, and a capital budget. operating budgets are easier to develop because you can estimate the amounts based on the day-to-day costs in your organizational budget from the prior year. the entire capital budget can be found here, and a sample of their budgetary items is shown below and can be used as a budget template: there are many resources to assist you with creating your own budget after you’ve considered all of the direct and indirect costs of your project.
you can also use instrumentl’s grant budget template sample from the u.s. general services administration, which is a simple budget in google sheets that can be tailored to your specific budget line items. that way, the funder has a clear understanding that your nonprofit has the means and manpower to complete the proposed project. everything in the budget should be able to be tied back to the project narrative.” earlier, we discussed the importance of staying realistic and feasible. discover the transformative impact of shifting from deficit-based to asset-based language in your nonprofit communication and grant proposals.
secure .gov websites use https a lock ( locka locked padlock ) or https:// means you’ve safely connected to the .gov website. start thinking about your budget requirements early. if you are developing a budget in anticipation of a solicitation being announced and do not yet know the funding amount, review the same grant solicitation (if offered in past years) to project future funding levels. although the degree of specificity of any budget will vary depending on the nature of the project and ojp agency requirements, a complete, well-thought-out budget serves to reinforce your credibility and increase the likelihood of your proposal being funded. it’s best to be certain that implementation, continuation, and phase-down costs can be met with the budget you submit with the proposal. you may submit this worksheet or your own version, but it must address all of the categories in the sample budget detail worksheet.
whatever format you submit, however, must include all of the information asked for on the budget detail worksheet in the solicitation for your grant application, in addition to the budget narrative: remember to include computations that clearly show how the costs were derived, as well as documentation that explains the cost or line item. sustaining the project do not anticipate that the grant income will be the sole support for your project. federal funds must be used to supplement existing funds for program activities and must not replace (supplant) those funds that have been appropriated for the same purpose. describe a plan for continuing your project beyond the grant period, and outline all other fundraising efforts you are considering and any plans to apply for additional grants in the future. please note that it is prohibited to use grant funds or grant-funded positions for your fundraising efforts. account for other needed expenditures if the program includes purchasing equipment.
budget for grant proposal format
a budget for grant proposal sample is a type of document that creates a copy of itself when you open it. The doc or excel template has all of the design and format of the budget for grant proposal sample, such as logos and tables, but you can modify content without altering the original style. When designing budget for grant proposal form, you may add related information such as budget for grant proposal template word,budget for grant proposal template,budget for grant proposal pdf,budget for grant proposal example pdf,grant proposal budget template excel
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budget for grant proposal guide
in canada, there are many grants and funding opportunities open to nonprofit organizations and growing businesses. the funder you apply to will want to know how you’re planning to spend their money. a high-quality grant budget is a complete and accurate outline of your program or project costs and their eligibility under the grant you’re applying for. while an operating budget details your expected revenue and expenses for the coming year, a grant budget outlines the costs associated with the project you’re seeking to fund for the period of time the grant covers. while some funders will allow you to use your own budget template, others will provide you with a template that incorporates their budget lines and categories. otherwise, it’s best to default to a program or project budget and provide information that’s consistent with your grant narrative (more about this later).
creating the budget justification for grants requires working with the team members who’ll be running your program or project to figure out their anticipated needs and the associated costs. don’t forget that there may be costs attached to ensuring your program or event is accessible. if your program helps new canadians work on their english, for example, you may need to budget for childcare for participants who are parents or a translator to help facilitate your program. in addition to your budget, most funders will want to receive a grant proposal narrative explaining the purpose and goals of your program or project, how it will be executed, and your anticipated outcome. to improve your chances of getting approved, make sure your grant budget is consistent with your grant narrative. with the many funding opportunities available to your organization, it’s worth taking the time to understand how to prepare a budget for a grant proposal.
it occurred to me that, in this way, a grant budget is like a good news article, and by using the familiar formula the grant writer will remember to include all of the important components in the budget. of course “why” is missing from the list of points to cover. staff, consultants, and volunteers all have a place in this part of your budget. and think about what you’d have to pay people to do the work of your volunteers. these are expenses that you can’t justify as part of the project but that you must incur to operate your organization. (i provide an in-depth explanation of indirect expenses, and how to allocate them, in my book the wise guide to winning grants. what period is the grant meant to cover?
and if the project dates and grant dates aren’t the same, you may need to list the specific costs you want the funder to cover in a separate column. if yours is an operating budget, you’ll include all your occupancy costs—such as rent and utilities—and costs of any additional spaces you’ll have to rent. your project’s grant budget will include a percentage of your occupancy costs as indirect expenses, indicating that at least part of the program will take place in your offices. your income sources statement will tell the funder just how you expect to carry out the project. in addition to the funder for whom you’re preparing this budget, what other funders do you expect to support your project? the more sources supporting your project, the better it will look to the funder. for example, if you have large travel costs, and your project takes place locally, you might want to explain that the travel costs will allow you to bring in an expert from across the country to take part in the project.