any handover process or period of transition in any project is difficult, as parties are trying to pass the baton with their own goals and agendas while maintaining positive relationships with other stakeholders. one of the most useful tools and methods of project handover communication is the construction project handover document. below is a proven construction project handover document sample and framework which features many of the handover items which need to be completed during any construction project handover. it reminds the company handing over the project to do all of the necessary jobs, and transfers the accountability to the contractor or other party. a construction project handover letter is identical in purpose to the project handover document sample, but it differs in its delivery.
i am writing with respect to [insert project name] to confirm the handover date and occupancy of [insert site/building etc.] this letter will serve as our confirmation and your agreement of various aspects respecting the handover. construction project handover documents and project handover letters aren’t the only aspects of creating and maintaining a smooth project handover. in fact, the most important part of a good project handover is ensuring consistent and reliable project management during the delivery stage. use this construction project handover document and handover letter to improve the specific project handover phase of your projects, and to ensure that you leave all of your projects on good terms – or receive all of your assets in great shape.
having a consistent and reliable construction project handover procedure can drastically lower the risk of handover and ongoing issues. when a construction project is nearing practical completion, parties begin preparing for the project handover starting with: testing and commissioning – up-to-date testing and commissioning data is really important in any project handover procedure. the project handover – once the contractor has confirmed that the works defined in the contract is complete, the handover, including handover fundamentals like keys etc. one of the most powerful tools you can use for ensuring that your project handover procedure is standardised and reliable is to codify the procedure in a project handover checklist.
the document features requisite record keeping information including project names and the person responsible for the handover, as well as sections and items for all of those important handover procedure items including: in addition, the document covers subitems within these categories, giving the person or a company a bulletproof way to ensure that the project is handed over properly. for some companies, the project handover phase is a scramble to get everything together and hand everything over while remaining on time and on budget. all of your defect, testing and commission data is stored securely in a digital format, which can be sent via email or exported as pdf reports to send during the project handover process. managing your information and project delivery in aan efficient and organised manner from day one is the best way to ensure pain-free project handovers. this project handover checklist template ensures you have taken all of the neccesary handover steps, and documented all of those steps too.
this construction project handover document sample shows you what a good handover document looks like, and how to handover your projects smoothly. the asset owner or handover receiver should obtain all necessary construction certificates, as well as inspect and approve the as built documentation, outstanding items. notes. project handover checklist & client acceptance document. building fabric and construction. project name. project ref: prepared by., project handover checklist template excel, project handover checklist template excel, project handover document template, construction project handover letter to client pdf, construction project handover template word.
the project handover checklist identifying and managing key stakeholders including the group who will receive the handover a clear date for commissioning the deliverables; documentation. preparing users for handover. before you hand over any, project handover document pdf, project handover document template word, building handover checklist pdf, software project handover checklist template excel, construction project handover procedure, building handover checklist excel, project handover to client, project handover letter sample pdf, site handover format, maintenance handover checklist. handover construction site to the clientkeys, fobs and transmitter controls for the development.the health and safety file.the draft building owner’s manual.the building log book.a building user’s guide.up to date testing and commissioning data.all certificates and warranties in respect of the works.
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