the following are the various groups used in pmbok guide , sixth edition: data gathering techniques are used to collect data and information from a variety of sources. the following matrix helps you to picture the processes and the relevant data gathering technique used in those processes. the projects used for benchmarking can be within the organization, external to the organization, can be that of a competitor, can be within the same industry or from other industries. brainstorming is a technique used to identify a list of ideas by holding a group discussion, led by a facilitator. it is a quick way to generate a large quantity of ideas. check sheets are considered to be one among the 7 basic tools of quality. checklists are frequently used in quality control inspections to remind the inspectors of the various requirements that has to be checked.
auditors use checklists to ensure they audit all the relevant clauses in a quality management system. interviews are used to elicit information from stakeholders by talking directly to them. rather the interview starts with an open question, and further questions are posed based on the response to the earlier questions. it helps to identify the products, services and results available in the market place. it can help improve the information in the procurement management plan, procurement strategy, procurement statement of work, and the source selection criteria. the samples are chosen and tested/ inspected according to the quality management plan. can you share some examples from your projects on the application of these data gathering techniques?
1.benchmarking : this is the practice of comparing actual or planned project practices or the project’s quality standards to those of comparable projects to identify best practices, generate ideas for improvement, and provide a basis for measuring performance. 2.brainstorming : this technique is used to generate or identify a list of ideas within a short period of time. 3.check sheets :check sheets are forms to collect data and they are also known as tally sheets if used to collect quantitative data .this can be used to capture data in a manner that will facilitate the effective collection of useful data about a potential quality problem. 4.checklists : a checklist is a list of items, actions, or points to be considered. while a checklist may be quick and simple to use, it is impossible to build an exhaustive one, and care should be taken to ensure the checklist is not used to avoid the effort of proper risk identification.
additionally, the checklist should be reviewed from time to time to update new information as well as remove or archive obsolete information. 6.interviews : an interview is a formal or informal approach to elicit information from stakeholders by talking to them directly. interviewing experienced project participants, sponsors, other executives, and subject matter experts can aid in identifying and defining the features and functions of the desired product deliverables. procurement teams may leverage information gained at conferences, online reviews, and a variety of sources to identify market capabilities. 8.questionnaires and surveys: questionnaires and surveys are written sets of questions designed to quickly accumulate information from a large number of respondents. source: a guide to the project management body of knowledge, (pmbok® guide) –sixth edition, project management institute, inc.,
a set of techniques to gather data. tools/techniques benchmarking brainstorming check sheets checklists focus groups interviews market research data gathering techniques 1.benchmarking : this is the practice of comparing actual or planned project practices or the project’s quality there are two types of data gathering and representation techniques used in project management and these include (1) interviewing and (2) probability, data representation techniques pmp, data representation techniques pmp, data gathering techniques in project management, data analysis techniques pmp, information gathering techniques.
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