document control, in project management, is a function that involves the tracking of project documents to ensure confidence in their use. the document control process begins when a document is created. for example, a building design drawing is initiated by the draftsperson and given an identification number. usually there is a requirement for documents to be reviewed prior to being delivered outside of the project’s boundaries. unlike a review, an approval is a hard requirement (yes/no) which must be present before the document can finalized. after the document passes through the review and approval phase, it often must go back to the modification stage. modifications to the document are performed by the project team until the document is acceptable for review and approval again.
documents often need to be certified by a technical professional, such as an architect, engineer, or surveyor, prior to being finalized. in addition, the project management team often certifies a document as the authentic one. once all the approvals and certifications are obtained, the document is submitted to the project sponsor, customer, or client. usually a project management software product or document management software is used to provide permanent access to the parties. the document is place in its final home, either electronic folder or hard copy file, and any location or index information is updated. he is also the technical brains behind projectengineer, the online project management system for engineers. he is a licensed professional engineer, certified project manager, and six sigma black belt.
without a system, the organization and success of your project are at risk. the easiest way to do this is through software that allows you to view documents via mobile phone, tablet, or desktop. having a central location of information that is accessible to everyone is crucial so everyone can be on the same page. this helps when someone is in need of a specific document for their job and that way they will not need to sort through tons of information that is irrelevant to them.there is also a chance you will need to pull up past records and you will definitely thank yourself if they are easily identifiable. this notification will be sent directly to their mobile phone, tablet, or computer. it is much more efficient than pen and paper or word of mouth (which is not a good system at all, ever played the game telephone?) the most efficient way to track the flow of the information is to simply map it out. if both, is it redundant?
evaluate the number of documents you have and whether it’s too much for the amount of information being shared. the information process should deliver the correct piece of information to the correct person and the correct time. if you do decide to use a software system, there should be no changes issued by hard copy or email. having everyone on the same page is crucial in project management. if you are using software, you need to keep copies of everything stored in the software application. considering the document carries a ton of crucial information, the way that information is presented can be imperative. sometimes it can be hard to implement a new system or way of doing things. it will also make the transition go much more smoothly. take the time to review these tips so that you can decide the best document control system for your construction project.
document control, in project management, is a function that involves the tracking of project documents to ensure confidence in their use. 1: introduce a consistent naming convention 2: use one centralized location for documentation 3: implement information validation rules where required 4: document control is one of the key parts of project controls. tons of documents contain key information for projects. especially when multiple stakeholders and, components of project documentation, components of project documentation, project management document checklist, project management documents by phase, project document management best practices.
project document management is used for standards and consistency, providing practical means to manage the large volume of project records and documents. operation of the document management system during the project should be made as easy and efficient as possible, but without losing the degree of control and document control plan outlines how documents will be managed throughout the project, including tracking, adding, archiving, and removing new, best practices for project documentation, document control in construction, document management plan, project document updates, project management artefacts, construction management documents, pmi project documents, how to document projects for pmp, project management document storage, project management document library.
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