facilitating processes in project management

most any session that involves at least a handful of people – whether it is part of a larger project, involves strategic planning, looks to improve basic performance, seeks to resolve specific issues, aims to plan a particular business or social event, or concerns any other subject that is important to the participants – benefits from having a facilitator. the process begins with an advance meeting between the facilitator and the project’s or session’s sponsor, who sets the overall purpose of the meeting and who, later, will open the session, demonstrating the sponsor’s personal support for the effort ahead. this meeting also will serve to identify a planning sponsor or planning team leader with whom the facilitator will work to further develop the session’s agenda and its implementation.

during these interviews, the facilitator will gain important insight that will assist in the planning process and in conducting the session by probing matters such as concerns about the project or its purpose, pre-formed biases or views, individual ideas regarding the subject of the session, potential pitfalls, etc. the steps that the session will follow are clear from the beginning and are reflected in the agenda. these steps support a logical development for each goal: the participants observe current practice and note specifically how it falls short of meeting the goal; analyze how current practice might be modified to better serve the goal; and develop a plan on how to implement agreed-upon changes that are created by the group and accepted by all attendees.

facilitation is, therefore, also a process of harnessing the knowledge of the participants while managing participant behavior to accomplish a set of predefined establishing and confirming appropriate meeting objectives. translating those meeting objectives into a productive plan for accomplishing them (designing the facilitation is the ability to effectively guide a group event to a successful decision, solution, or conclusion the facilitator ensures., project facilitation, project facilitation, project facilitator roles and responsibilities, facilitator in project management, project meeting example.

facilitation techniques involve getting people together to create new knowledge. as the facilitator, the project manager needs to encourage all ideas, resolve conflicts between contributors and achieve the goal of the exercise u2013 be it a set of requirements or a project charter. facilitation techniques are an important part of elearning project management, as they ensure that the session’s participants work together facilitation techniques include brainstorming, managing meetings and keeping them on track, resolving conflict, and resolving problems. project managers and a. core processes need to be done in the same order on most projects, whereas facilitating processes, although not optional, are performed intermittently and as, importance of facilitation in project management, meeting techniques.

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