negotiation proposal template

during preparation for our negotiations, we have to try to anticipate a number of possible acceptable outcomes so that we are able to adapt our original plans if we recognise that our favoured solution is completely incompatible with the other party’s requirements. that is not to say that we should go into a meeting and be utterly reliant on the other party then simply react to their negotiation proposals. military tacticians tell us that they enter all conflicts with a clear plan, but that 5 minutes into the battle they then have to adapt to events. one tactical dilemma that negotiators face is ‘who should make the first proposal? ’negotiators often allow the other party to go first, in the hope that they might be offered a deal better even than they had hoped for or would have asked for themselves. rather like a duel at the ok corral, we believe that the negotiator who goes first is likely to be the one who takes the advantage. if you allow your opponent to open, are they likely to open with an offer better than the one you are looking for or not?




more likely their opening proposal will tend to be just that, a highly selfish positional offer, or a sighting shot. if they are not sure what you want, what your issues are, what motivates and de-motivates you they become suspicious and prone to conspiracy theories, and that makes finding a mutually acceptable outcome harder. this will set the negotiation at your end of any bargaining spectrum and will manage their expectations as to how you see a solution working. making a credible realistic proposal to open the negotiation can be crucial. if you educate the other party that movement from your opening position will be infrequent and small, they will quickly learn that your moves can be read with a degree of accuracy and there will be less uncertainty than might otherwise be the case. on the contrary, opening at a challenging but defendable position is good negotiation advice. the next challenge you face is how you manage rejection of your first negotiation proposal.

negotiation proposal overview

for example, in acquisitions where the requirement is clearly definable and the risk of unsuccessful contract performance is minimal, cost or price may play a dominant role in source selection. if the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the small business administration for a certificate of competency determination, in accordance with the procedures contained in subpart  19.6 and 15 u.s.c.637(b)(7)). a copy of the record placed in the file may be provided to the offeror. this process should not be used for multi-step acquisitions where it would result in offerors being required to submit identical information in response to the notice and in response to the initial step of the acquisition. the agency shall advise respondents considered not to be viable competitors of the general basis for that opinion. the representations and certifications are incorporated by reference in the contract by using 52.204-19 (see 4.1202(b)) or for acquisitions of commercial products and commercial services see 52.212-4(v). the contracting officer shall include in this section the clauses required by law or by this regulation and any additional clauses expected to be included in any resulting contract, if these clauses are not required in any other section of the uniform contract format. (c) if any portion of a proposal received by the contracting officer electronically or by facsimile is unreadable, the contracting officer immediately shall notify the offeror and permit the offeror to resubmit the unreadable portion of the proposal. (1) except as provided in paragraph (b)(2) of this section, the contracting officer shall insert the clause at 52.215-2, audit and records-negotiation ( 10 u.s.c. (c) when issuing a solicitation for information or planning purposes, the contracting officer shall insert the provision at 52.215-3, request for information or solicitation for planning purposes, and clearly mark on the face of the solicitation that it is for information or planning purposes. (a) the contracting officer may choose not to include price or cost as an evaluation factor for award when a solicitation— (b) if the contracting officer chooses not to include price or cost as an evaluation factor for the contract award, in accordance with paragraph (c)(1)(ii)(a) of this section, the contracting officer shall consider price or cost as one of the factors in the selection decision for each order placed under the contract. therefore, when contracting on a firm-fixed-price or fixed-price with economic price adjustment basis, comparison of the proposed prices will usually satisfy the requirement to perform a price analysis, and a cost analysis need not be performed. (iv) in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. negotiations are exchanges, in either a competitive or sole source environment, between the government and offerors, that are undertaken with the intent of allowing the offeror to revise its proposal. however, the contracting officer may inform an offeror that its price is considered by the government to be too high, or too low, and reveal the results of the analysis supporting that conclusion. if a fair and reasonable price cannot be established by the contracting officer from the analyses of the data obtained or submitted to date, the contracting officer shall require the submission of additional data sufficient for the contracting officer to support the determination of the fair and reasonable price. if the contracting officer determines that a product or service claimed to be commercial is not, and that no other exception or waiver applies (e.g., the acquisition is not based on adequate price competition; the acquisition is not based on prices set by law or regulation; and the acquisition exceeds the threshold for the submission of certified cost or pricing data at 15.403-4(a)(1)) the contracting officer shall require submission of certified cost or pricing data. this data may include history of sales to non-governmental and governmental entities, cost data, or any other information the contracting officer requires to determine the price is fair and reasonable. (b) when certified cost or pricing data are required, the contracting officer shall require the contractor or prospective contractor to submit to the contracting officer (and to have any subcontractor or prospective subcontractor submit to the prime contractor or appropriate subcontractor tier) the following in support of any proposal: (1) the certified cost or pricing data and data other than certified cost or pricing data required by the contracting officer to determine that the price is fair and reasonable. any discrepancy or mistake of fact (such as duplications, omissions, and errors in computation) contained in the certified cost or pricing data or data other than certified cost or pricing data submitted in support of a proposal shall be brought to the contracting officer’s attention for appropriate action. contracting officers shall obtain data other than certified cost or pricing data from the offeror or contractor for all acquisitions (including commercial acquisitions), if that is the contracting officer’s only means to determine the price to be fair and reasonable. however, if the contracting officer determines that information on competitive proposed prices or previous contract prices is not available or is insufficient to determine that the price is fair and reasonable, the contracting officer may use any of the remaining techniques as appropriate to the circumstances applicable to the acquisition. any other data that may be pertinent to an assessment of the offeror’s ability to accomplish the technical requirements or to the cost or price analysis of the service or product being proposed should also be included in the analysis. (1) depending upon the extent and complexity of the field pricing review, results, including supporting rationale, may be reported directly to the contracting officer orally, in writing, or by any other method acceptable to the contracting officer.

a copy of the information submitted to the contracting officer by field pricing personnel shall be provided to the audit agency. (2) the contracting officer should require the contractor or subcontractor to submit to the government (or cause submission of) subcontractor certified cost or pricing data below the thresholds in paragraph (c)(1) of this subsection and data other than certified cost or pricing data that the contracting officer considers necessary for adequately pricing the prime contract. if the prospective contractor fails to identify or propose facilities capital cost of money in a proposal for a contract that will be subject to the cost principles for contracts with commercial organizations (see subpart  31.2), facilities capital cost of money will not be an allowable cost in any resulting contract (see 15.408(i)). (6) if a change or modification calls for essentially the same type and mix of work as the basic contract and is of relatively small dollar value compared to the total contract value, the contracting officer may use the basic contract’s profit or fee rate as the prenegotiation objective for that change or modification. determination of contract type should be closely related to the risks involved in timely, cost-effective, and efficient performance. (a) the purpose of performing cost or price analysis is to develop a negotiation position that permits the contracting officer and the offeror an opportunity to reach agreement on a fair and reasonable price. (a) when certified cost or pricing data are required, the contracting officer shall require the contractor to execute a certificate of current cost or pricing data, using the format in this paragraph, and must include the executed certificate in the contract file. (e) if certified cost or pricing data are requested by the government and submitted by an offeror, but an exception is later found to apply, the data shall not be considered certified cost or pricing data and shall not be certified in accordance with this subsection. (2) in arriving at a price adjustment, the contracting officer shall consider the time by which the certified cost or pricing data became reasonably available to the contractor, and the extent to which the government relied upon the defective data. a copy of the memorandum or other notice of the contracting officer’s determination shall be provided to the contractor. to support a make-or-buy program, the following information shall be supplied by the contractor in its proposal: (1) items and work included. all data submitted in connection with the fpra, updated as necessary, form a part of the total data that the offeror certifies to be accurate, complete, and current at the time of agreement on price for an initial contract or for a contract modification. the contracting officer shall establish a follow-up plan to monitor the correction of the uneconomical or inefficient practices. the contracting officer shall insert the clause at 52.215-9, changes or additions to make-or-buy program, in solicitations and contracts when it is contemplated that a make-or-buy program will be incorporated in the contract. the contracting officer shall insert the clause at 52.215-19, notification of ownership changes, in solicitations and contracts for which it is contemplated that certified cost or pricing data will be required or for which any preaward or postaward cost determination will be subject to subpart 31.2. the contracting officer may require you to submit cost or pricing data in support of proposals in lower amounts. analyze the certified cost or pricing data and submit the results of your analysis of the prospective source’s proposal.when submission of a prospective source’s certified cost or pricing data is required as described in this paragraph, it must be included as part of your own certified cost or pricing data. this subpart applies to competitive proposals, as described in 6.102(b), and a combination of competitive procedures, as described in 6.102(c). the contracting officer shall award a contract to the successful offeror by furnishing the executed contract or other notice of the award to that offeror. (b) the contracting officer shall make every effort to debrief the unsuccessful offeror as soon as practicable, but may refuse the request for a debriefing if, for compelling reasons, it is not in the best interests of the government to conduct a debriefing at that time. (1) issue a new solicitation on the protested contract award, the contracting officer shall provide the information in paragraph (c) of this section to all prospective offerors for the new solicitation; or (2) issue a new request for revised proposals on the protested contract award, the contracting officer shall provide the information in paragraph (c) of this section to offerors that were in the competitive range and are requested to submit revised proposals. (a) unsolicited proposals allow unique and innovative ideas or approaches that have been developed outside the government to be made available to government agencies for use in accomplishment of their missions. this is a government notice, and shall not by itself be construed to impose any liability upon the government or government personnel for disclosure or use of data contained in this proposal. an offeror should identify trade secrets, commercial or financial information, and privileged or confidential information to the government (see paragraph (a) of this section).

many people don’t tackle negotiations in a proactive way; instead, they simply react to moves the other side makes. the best negotiators look beyond their immediate counterparts to see if other constituencies have a stake in the deal’s outcome or value to contribute; rethink the scope and timing of talks; and search for connections across multiple deals. strategic negotiators look beyond their immediate counterpart for stakeholders who can influence the deal.

they intentionally control the scope and timing of talks, search for novel sources of leverage, and seek connections across multiple deals. they lead to deals that maximize value for both sides. when we advise our clients on negotiations, we often ask them how they intend to formulate a negotiation strategy. what we hear most often is “it depends on what the other side does.”

negotiation proposal format

a negotiation proposal sample is a type of document that creates a copy of itself when you open it. The doc or excel template has all of the design and format of the negotiation proposal sample, such as logos and tables, but you can modify content without altering the original style. When designing negotiation proposal form, you may add related information such as negotiation proposal template,negotiation proposal pdf,negotiating salary offer email,how to negotiate salary offer example,contracting by negotiation

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negotiation proposal guide

for their research, they asked mba students to negotiate a single-issue price deal and recorded who made the first offer, the amount of the offer, and the deal outcome. if you value only the economic outcome of your deal, make the first offer in order to anchor the negotiation in your favor. because of this, it is my practice to make the best offer i can and not vary much.

in other cultures, for example in british property and business negotiation, a fair end point offer is respected as the initial play and not deviated from much. a collaborative approach will require all cards to be put on the table and this will involve value creation and the interests of both parties taken into consideration. understanding how to arrange the meeting space is a key aspect of preparing for negotiation.

but how do you present your contract negotiation proposals in a way that is clear, persuasive, and respectful of the other party’s interests? before you draft your contract negotiation proposal, you need to have a clear idea of what you want to achieve and what you are willing to compromise on. then, rank them according to their importance and urgency for you. another key step in preparing your contract negotiation proposal is to research the other party and understand their needs, preferences, and concerns. this will help you tailor your proposal to their specific situation and address their pain points and motivations. when you write your contract negotiation proposal, you want to use clear and concise language that avoids ambiguity, jargon, and technical terms that might confuse or alienate the other party.

you want to make sure that your proposal is easy to read, understand, and follow. one of the most important aspects of presenting your contract negotiation proposal is to provide rationale and evidence for your requests and offers. you want to show the other party why your proposal is fair, reasonable, and beneficial for both sides. finally, when you present your contract negotiation proposal, you want to be flexible and open-minded and ready to listen to the other party’s feedback and counter-proposals. you want to avoid being too rigid or stubborn and insisting on your initial proposal without considering the other party’s perspective. you also want to be respectful and constructive and avoid criticizing or dismissing the other party’s proposal without understanding their reasoning and rationale.