we talked about how we identified the need to implement a pmo, the difference between a project and a program and how a pmo is essential to managing the organizational portfolio. in this blogpost, i’m going to take you through what it takes to build a project intake process that will give you control over what projects you take on, how many, and in what timeframe. this requires some definition of a project and a service request based on variables like time required to complete the request, scope of the request, and resources required.
the idea being that projects which have a stronger alignment to these goals would be considered ahead of those that are somewhat aligned. although all this seems like a lot of effort, it is necessary to make sure that the project decisions are unbiased, free from individual preferences, and variable factors. think of it this way, you are offering your services to other teams or departments and for them to know what to approach you for, they need to know what you bring to the table. also, before you go and probably start building your own version of this, remember that the secret to any successful process lies in its ability to be rigid and flexible based on the circumstances.
i am a firm believer that how you manage your project intake and governance process is a cornerstone to a successful pmo, and is also an additional value proposition to the functions of a successful pmo. the image below is a quick review of the work-flow associated to a successful intake and governance process, and can be modified for a variety of situations and organization sizes. in our methodology, we request vp level or above as an active sponsor to ensure full engagement and awareness of the intent of their request before they submit a formal intake request.
this is the first opportunity for a member of the governance committee to review the request to validate its alignment to the department / corporate strategy. this step defines the appropriate intake team actions as a result of your governance decision. while this may seem like a lot of effort to make a decision on the project request, in a normalized effort, this should take on average 8-10 business days. how do you manage the request for service engagement within your project management office?
work intake refers to the process for creating project proposals and getting a go/no-go decision from senior management. this process often process of building a project intake process: project acceptance, rejection, and request for additional information determine slas for request intake process’ impact on the pmo the pmo has an important role in ensuring the proper capacity is allocated to the most important work in an effective way., project intake process flow chart, project intake process flow chart, project intake process best practices, project intake process template, project intake process presentation.
a well-defined project intake process is a planning methodology designed to improve the strategic value of your organization by capturing, the project intake process includes submitting a new project request which is reviewed by the project intake steering committee. the result of this process is a the project intake process is a planning method designed to improve the strategic value of your organization. it includes capturing, evaluating,, intake process in social work, agile intake process, intake prioritization process, intake management, jira intake process, demand intake, what is project intake, design intake process, analytics intake process, safe intake process.
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