procurement management tools and techniques

executing these procurements to fulfill the needs of the project falls under the knowledge area of project procurement management. but often they are not motivated by the same factors as the project team. delivering their portion of the work on time or under budget requires the active involvement of the project manager. requests for proposals, invitations to tender, and the like must be drawn up, as do the contracts themselves. during the project planning phase the procurement needs of the project are identified. procurement documents normally consist of a request for proposal, invitation to tender, or the like, with the statement of work included as an attachment.




thus it is the guiding document to the project team and the more specific it is, the better the boundaries of each organization’s work is defined. all of this information is compiled into a procurement management plan, a subset of the overall project management plan. once the procurement needs of the project are identified and procurement procedures are determined, the procurements are executed. agreements are signed and the project management plan is updated with the new cost/budget and schedule information obtained from the vendor. during regular project status intervals, the project manager must review subcontractor agreements, progress updates, and work performance information as necessary to ensure that subcontractors are on pace to meet their budget and schedule commitments. it is not enough to assume that subcontractors are “good at what they do” and will meet their contractual obligations.

professional diagramming tools to visualize and document the various process flows & workflows involved in procurement management. single, connected canvas to collect and store documentation and assets related to the company procurement process for reference and auditing. migrate key vendor information onto the canvas to visualize them as meaningful data shapes for easy vendor performance analysis.

built-in video conferencing to work with your procurement management team on the canvas to evaluate vendors and suppliers. use @mention comments to tag teammates or suppliers to get things done or clarify things and comment threads to have discussions and follow-ups on the same canvas. procurement management is a strategic process of managing organizational expenditure and suppliers.

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