you and your team have gotten the deliverables approved and all the items in your project plan have been checked off. but, there is a lot of stodgy work like approvals, signatures, payments, and paperwork that makes the project closing phase equally important in project management. the project closure phase is a process in itself. is it when the clients or the end customers have started using the outcome of your project? there are countless examples of projects that exceeded their budget and project schedules and yet are considered successful. a rule of thumb to determine success is that if the desired quality was achieved and the business results were satisfactory. it’s sometimes the case that deliverables are transferred over the course of the project or when project milestones are reached.
the invoices are paid, the project objectives have been met, and everyone agrees that the contract has been fulfilled. hold a reflection meeting after the completion of the project in order to contemplate their successes and failures during the project. revisit each project phase and determine how work progressed, the mistakes made, and the things that were done right. notify the external vendors and contractors about the completion of the project. but, you’d have generated a trove of documentation, starting from the project initiation phase. show your appreciation to the folks that were committed to the success of the project. highlight the lessons you learned along the way and show them that you’re interested in working with the team again on a different project.
we have seen the phases of the project life cycle, called the ‘project management process groups’. but what is the aim of the project closure? doesn’t the project end after finishing the work and handing out the outcome? during the last phase of the project life cycle, meaning the project closure, everything should be detailed in order to measure if the project went as planned and if the outcome is done as required by the customer. project closure activities ensure the recording project documents, archiving in organizational process assets, making final payments, releasing resources and completing the project. so even after a project finishes, the documentation of this project is going to be helpful for completing the coming projects successfully. once the project is closing, all deliverables of the project must have been completed and delivered to the customer.
you should also take formal acceptance of the customer for the completed work. formal acceptance of the project and project deliverables are taken from the customer. the final performance of the project is calculated and recorded. for instance, whether the project has been completed under budget or if it could not be completed, how much did the project exceeded the planned budget? final versions of the project management plans and all necessary documents about the project are archived in the company records. lessons learned documentation is stored in the organizational process assets of the company. once the project is completed, the product of the project is handed over for the use of the end customer. after the project is completed successfully, all assignments of the project resources are closed, lessons learned inputs from the project resources are collected and then these resources are released respectively.
the closing phase of project management is the final phase of the project lifecycle. this is the stage where all deliverables are finalized and formally project closure is the final phase of the project management. you need to get sign-offs, close contracts, and archive the documentation. project closure step #1: confirm work is done as per the requirements project closure step #2: complete procurement closure project closure, project closure example, project closure example, project closure checklist, types of project closure, project closure in project management.
the purpose of the closing phase in the project management lifecycle is to confirm completion of project deliverables to the satisfaction of the project sponsor, and to communicate final project disposition and status to all participants and stakeholders. project closure is important because the process allows you to: tie up loose ends: you’ve already delivered project outcomes to the client, but be sure to report all outcomes internally. make sure all contracts are signed, paid, and finalized, and clean up your files. phase-gate reviews termination of the project: the business case is no longer relevant proceeding with the project as is: the business case is still valid as project closure is the last phase of a project. it’s when the project manager verifies that the client, stakeholder or customer has accepted closing a project or phase “close project or phase is the process of finalizing all activities for the project, phase, or contract. the key benefits of this, project closure report, project closing process pdf, project closure documents, importance of project closure, project closure feedback, project closeout meeting, what are three benefits of closing a project?, project closure lessons learned examples, importance of project closure pdf, project phase out.
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