as a project manager, understanding the impact of influences and keeping them in check is critical to delivering the project successfully. therefore, you should apply project control techniques in practically every aspect of the project. the actions that project people take towards their assigned tasks leads to task completion on-time or delayed. project control techniques targeted at people must enable the timely completion of tasks. delays and incomplete tasks could lead to project delays, depending on whether the activities are in the critical path.
project control techniques that pertain to measurement of project performance include earned value analysis. earned value analysis is a technique that enables you to quantify project progress. you can then take action to get the project back on track. therefore, it is critical for you to keep an eye on the earned value indices. if any activity on the critical path is delayed, the project completion date is directly impacted. the project control techniques you employ must always include the activities on the critical path.
they enable us to maintain control over the structure and flow of a project by providing checks and balances for the project to keep it on track. for example, if you are ahead of schedule and/or below cost, you can spend the budget on more polish for a project to enhance the quality. instead of making the cost and time constraints the team’s problem, as a dpm, we are the facilitators that need to use these levers and constraints as a tool to get the project to the finish line. your sow contains a lot of information to help you set up controls for the rest of your project. it will determine how often you are to communicate with the client and let them know your intentions before the project even starts. to use an investment authorization, you need to (a) know your budget and (b) know the scope and cost of the additional investment you need to authorize.
a project manager will have to take a top-down role in the qa process, ensuring that issues are properly prioritized and logged. you should start a raid log at the beginning of the project and update it in regular meetings with the client’s input. a big part of project controls has to do with controlling scope and change requests are essential to this process. effectively setting up a project control process will enable you to keep an eye on cost and schedule as things evolve throughout the project. ensure the client is in the loop and that information flows to where it is needed. in my experience, a well-established and consistent project control process is the backbone for delivering projects on time and on budget. i’m ben aston, a digital project manager and founder of thedpm.com.
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